Information for Faculty

Course Material Requisitions

Submitting your Requisitions Online

Each faculty member assigned to courses receives an email that provides a link to the requisition system. If you do not receive one, please use the 'Recover your Verba Login' link below to request a new link.

Course material requisitions are due by the following dates:

  • Fall Quarter: May 31st
  • Winter Quarter: October 31st
  • Spring Quarter: January 31st
  • Summer Quarter: April 30th
If no text is required for a course, please provide that information to us as well.

The Western Associated Students Bookstore posts textbook adoptions in advance to keep compliant with the Higher Education Opportunity Act (HEOA) and Washington State's requirements (WAC and RCW) which stipulate that students must have access to course material information when making course decisions during registration.

If you have any further questions, please contact us, our team is happy to help!


Use the links below to submit requisitions for course materials, recover your Verba login information, or to review due dates for coursepacks.

Course Materials Contacts

General questions | | 360.650.3970
Course Materials Manager | Samantha Steele | | 360.650.6645

Inclusive Access for Faculty

What is Inclusive Access?

Inclusive Access is a course material offering publishers have developed to provide access through digital materials in place of printed text that provides access on the first day of classes to all enrolled students. Course material may include an e-text, or an e-text in combination with courseware (interactive learning components providing students with questions and feedback via customized software). An added benefit is there is not the need to ship physical books - lowering our carbon footprint!

Publishers offer this model at a lower cost to students than printed materials as there is a higher percentage of students purchasing in this model. The agreements with publishers for this modality are established with the premise that the IA materials are the required material for the course. The Bookstore does apply a small margin to cover expenses associated with the management of the program. The Bookstore requests publishers to provide an option of a loose-leaf supplement for use in-conjunction with the digital course in order to facilitate student choice. Note, loose-leaf materials are not always available from the publishers.

Costs associated with these materials are charged to student accounts approximately 10 business days before the quarter begins. This date precedes the disbursement of financial aid funds, allowing students to use financial aid, scholarships, and/or bridge the gap in paychecks to pay for the materials.

The Process Is Simple

  • The Bookstore works with Faculty to establish if the course materials adopted into the course will be eligible for the inclusive access program. The Bookstore then works with a publisher, Information Security, Accessibility Team, and our campus IT to integrate materials in to the LMS.
    • For new publishers or new content, please allow 6-8 weeks for the review process with Information Security, Accessibility and LMS.
  • VitalSource, our middle ware provider, will work with you, the publisher, and IT to integrate your materials into Canvas for a first day ready environment.
  • We can provide scripting for you to add to your syllabus that explains how to access the materials, how to opt-out (and back-in!), and the price of the materials.
  • We also communicate to the students through bullseye messaging prior to the add/drop date, and again through their WWU emails prior to charging their accounts.

How it Works for Students

Students have access to the materials on the first day of the term. They are billed approximately 10 business days before the quarter begins, preceding the disbursement of financial aid funds to allow students to apply financial aid if desired. Students that enroll in an IA course after the quarter begins will be charged on a weekly schedule. Likewise, when students opt out of IA, refunds will be credited to their student account on a weekly basis.

Students Who Opt-Out of Inclusive Access

Students who opt out of IA will receive a refund credited to their student account. As the materials required are listed as REQUIRED by the instructor, students are responsible for paying for the necessary access on their own, or students can opt back into the Inclusive Access program. The only way to opt-out of the materials is through the link in Canvas. Students who opt-out of inclusive access may not have a way to complete assignments.

When do I Get Access to the Modules in Canvas?

This will be dependent upon whether it is an ebook or ebook with courseware.

  • Ebook with courseware – we work with the publisher and the middleware provider VitalSource in conjunction with ATUS (when necessary) to provide support in establishing this in your Canvas course.
  • Ebook only – (this capacity needs to be confirmed with VitalSource).
  • Instructor resources are a separate component all together and are distributed to you outside of course material delivery for you to implement into your course via Canvas.

Where Do I Get Support?